Relevance of a Job Description

Effective job descriptions help you avoid the scenario of employees saying “I didn’t know that was my job?” And allow you to realistically and consistently establish job content and appraise performance against measurable criteria.

Detailed job descriptions help you to hire the right candidate first time around since you have clearly assigned and fixed the responsibilities and authorities of their position.

It will also enable you to have a solid understanding of what you are seeking in a potential candidate. New employees will rapidly become more effective because their duties and responsibilities are not left to guesswork and chance.

Some other benefits of preparing a job description:

 Advantages

  • It enables us to compare potential candidates to it, helping with the selection process.
  • Allows possible candidates to compare their skills with the job description requirements
  • Allows candidates to know the relevant information needed about what the job involves and the responsibilities they will have
  • Enables us to draw up a constructive job advert
  • Allowed us to obtain candidates who have the necessary skills
  • Useful (if not essential) in the event of a legal case with an employee over their role or performance

Disadvantages

  • You can lose an ideal candidate if they decide they can’t carry out a particular task within the job descriptionthey may not apply

Hopefully you are now inspired to update or introduce job descriptions for every position in your business. So here are a few tips for preparing an effective Job Description:

 Ensure there is a job title, a stated purpose or objective of the position and a detailed list of duties required to be performed.

  • Have employees assist in its creation, this improves the accuracy of the job description and creates some ‘buy in’.
  • On a regular basis review the job description for relevance.
  • If you need further assistance in preparing a job description and any relevant performance measures the team at Watts Price Accountants are only too happy to assist. Give them a call on 03 5382 3001 today!Ensure you include any physical requirements for the job such as lifting, standing for long periods, exposure to certain conditions etc.
  • List any performance standards that are relevant to the role.
  • Always state that other duties may be assigned as required.
  • Include any special attendance requirements or obligations.

 

Richard Kemp – Watts Price Accountants
E: richardk@wattsprice.com.au

The advice provided on this Article is general advice only. It has been prepared without taking into account your objectives, financial situation or needs.